DALES HISTORIC VEHICLE CLUB CLUB RULES 1. TITLE. 2. OBJECTIVES. a) To further the interest in motoring and motor sport, with particular reference to motor vehicles b) To provide members with information, advice and assistance on matters connected with c) To watch the administration of laws and regulations within the United Kingdom and the d) To promote activities in accordance with the rules of the R.A.C. Motor Sports Association e) To arrange tours, lectures, discussions, social and other meetings. f) To afford members such benefits and privileges as it may be possible to arrange.
3 CONSTITUTION. a) Membership will be open to ladies and gentlemen of not less than 17 years of age. A membership waiting list will be maintained. A MAXIMUM OF ONE HUNDRED b) Membership will consist of the following classes and joining fees for the time being will ORDINARY £10 JOINT £15 LIFE TEN TIMES THE ANNUAL FEE OF THE MEMBERSHIP APPLIED FOR. RENEWAL WILL BE AT THE FEES TO BE DETERMINED AT THE ANNUAL c) A honorary member will be a Club member who, in the opinion of the duly elected committee d) Life members will be Club members who have paid a sum equal to ten times the joining fee. 4 MANAGEMENT. The responsibility and authority for the transaction of the business of the Club and for its 5 COMMITTEE. The committee will consist of, a minimum of 3 members up to a maximum of 7, exclusive of the Treasurer and Secretary. The Committee will elect from amongst its own members a Chairman and Vice Chairman. A committee member will normally be expected to serve a term of office not exceeding three years. However at the discretion of the members of the Annual General Meeting that committee It is expected that any committee member taking on the role of deputy to any committee post will 6 ELECTION OF OFFICERS. The Treasurer, Secretary of the Club will be elected at the Annual General Meeting and, subject to termination of office by resignation at the Annual General Meeting three years following their appointment. The Committee will have the power to co-opt other members as they deem necessary. The retiring officers and other members of the Committee will be eligible for re-election after their term of office has expired. 7 MEETINGS OF THE COMMITTEE The Secretary, either of his/her own accord or by the direction of the chairman will unless otherwise agreed by the committee give at least seven days notice, in writing, of any meeting of the committee. 8 ABSENCE FROM COMMITTEE Any member of the Committee who will, without sufficient reasons, absent himself from three consecutive Committee meetings may be called upon to resign his position upon the Committee. 9 DUTIES OF THE SECRETARY It will be the duty of the secretary and/or deputy secretary to attend all meetings of the Committee and take minutes of the meeting. Such minutes can be kept on computer and a hard copy pasted in a book and presented for confirmation at the following meeting. All correspondence relating directly to the Club will be addressed to the secretary. However, any entries for a specific event and fees for that event may be sent direct to the organiser of that event, who will account to the Treasurer for all monies received and expended on behalf of the Club. 10 BANKING All monies of the Club will be banked by the treasurer in the name of the Club, and no disbursements will be made from them except in accordance with the form or forms authorised by the committee. 11 MEMBERSHIP OF OTHER CLUBS. Membership of any other Club or organisation will not entitle an applicant to membership of this Club, either free or at a reduced rate. 12 SUBSCRIPTIONS Membership of the Club will be by payment of the appropriate subscription and that membership will commence on the 1st April of any one year and end on the 31st March of the following year. 13 NON PAYMENT OF SUBSCRIPTIONS Any member of the Club who has not paid the membership subscription by the AGM may, unless sufficient reason be shown to the committee be taken off the Club register forthwith. No member whose subscription is in arrears may take part in any activity organised or promoted by the Club. Any member, whose membership subscription has lapsed, as above, will be required to pay full joining fee and yearly subscription fees, as appropriate, at the total discretion of the committee. 14 EXPULSION OF MEMBERS It will be the duty of the committee if at any time they are of the opinion that the interests of the Club so require, by letter to invite ant member to withdraw from the Club within the time specified in such letter, and in default of withdrawal to submit the question of their expulsion to a meeting of the committee to be held within four weeks of the date of such letter. Members of the committee will be given at least seven days notice that a question of withdrawal or expulsion is to be discussed at such a meeting of the committee. The member whose expulsion is under consideration will be given at least seven days notice of such a meeting, and will be allowed to offer an explanation of their conduct either verbally or in writing, and if a majority of the members of the committee present vote for their expulsion they will cease to be a member of the Club. 15 THE ANNUAL GENERAL MEETING The Annual General Meeting of the Club will be held in the month of April in each year upon a date and at a time to be fixed by the Committee. The Annual General Meeting will: - a) Receive from the Committee a full statement of accounts duly audited showing the receipts and expenditure for the year ending 31st December the previous year. b) Receive from the Committee a report of the activities of the club during said year. c) Elect the Secretary and the Treasurer of the club, and if appropriate the Solicitor and Auditor. d) Elect the Committee. e) Settle any remuneration for the officers of the club and Solicitor and Auditor. f) Decide on any resolution which may be duly submitted to the meeting as hereinafter provided. 16 SPECIAL GENERAL MEETING A Special General Meeting may be convened by direction of the Committee, or on a requisition of the Secretariat stating the business for which the Special General Meeting is required and signed by not less than six members may convene such a meeting. Twelve members will form a quorum. 17 AGENDA When members wish a matter to be discussed Ata general Meeting, the text of such matters signed by at least two members will be sent to the Secretary at least fourteen days before the date of such meeting, so that it may be included in the Agenda of the meeting. A copy of the Agenda will be sent to each member at least five days prior to the meeting, but the fact that any member has not received a copy of the Agenda will not invalidate the proceedings. No business that is not included in the Agenda will be discussed at the meeting unless every member present is in favour thereof. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the Agenda, then any other member will be entitled to do so. 18 VOTING Every member with a right to be present may exercise one vote. The chairman will not vote except in the exercise of a casting vote. At all General Meetings, except as provided in Rule 22, a majority of votes decides a resolution. At any General Meeting any ten members may demand a Poll, and thereupon the meeting will be ajourned to a time and place to be named by the Chairman, and a postal vote will be taken of all members of the club, the decision of the members, as shown by a postal vote, will be reported to the adjourned meeting, and will be deemed to be the decision of such meeting. 19 RIGHT TO BE PRESENT No one can take part in the General Meetings unless he/she have duly been elected as a member of the Club, and has paid his/her subscription according to the rules. 20 OBSERVATION AND INTERPRETATION OF THESE RULES All members bind themselves to abide by the rules, and any modification thereof made in conformity with such rules, and also accepts as final and binding the decision of the committee on all cases of dispute or disagreement as to the interpretation of these rules. 21 EVENTS All motoring activities promoted by the club will be under the rules of the R.A.C. Motor Sports Association Ltd. 22 ALTERATION OF RULES Any alterations may be made in these rules by a General Meeting provided, a) that details of the proposed alteration or alterations are included in the notice of the General Meeting and b) that the resolution proposing such alteration is carried by a simple majority of those present and voting at such General Meeting or by a simple majority of those voting should a Poll be demanded, as provided for in Rule 19. 23 VOTING OF COMMITTEE MEMBERS Each member present at a meeting of the Committee will be entitled to exercise one vote. The Committee will vote by ballot if any member present so demands. A vote of a simple majority against any application for membership will exclude from membership. 24 USE OF CLUB NAME AND ADDRESS The name and address of the club will not be given by a member as his address for trade, advertising or business purposes or in connection with any legal proceedings. 25 DISSOLUTION The Club may be dissolved by a Special General Meeting convened by direction of the committee, or on the requisition of the majority of the members. If the resolution is duly passed the committee will forthwith liquidate the affairs of the club, and if there are any surplus assets on realisation these will be disposed of at the discretion of the committee before the club is finally wound up.
Date of revision April 2006
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